Hospital and Health System Pharmacies: Hospital Pharmacy Automation for Accuracy and Efficiency

For most pharmacies, significant costs and risk of errors are often associated with medication inventory management and inconsistent processes. Patient safety concerns arise with stock-outs, drug shortages, expired or recalled medications. The pharmacy is often understaffed, and the regulatory environment is daunting. In addition, the increase in recalls and shortages have only amplified the complexity of the current situation. The challenge is to meet these demands in an environment filled with manual processes, little visibility and few automation tools.

Hospital and Health System Pharmacies

Developed with pharmacy directors and managers in mind, the suite of Intelliguard® RFID Solutions offers automated workflow processes and unprecedented real-time visibility of critical pharmaceutical inventory. With Intelliguard® RFID Solutions for hospital pharmacy automation, you’ll be able to quickly find and remove expired or recalled medication, promptly identify shortages to avoid stock-outs that can put patients at risk and accurately reconcile change capture.

The Intelliguard® Kit and Tray Management System is an RFID-enabled solution designed to enable faster kit and tray replenishment and reduced errors. It inventories more than 150 items in seconds, providing details as to what’s missing, expired and soon-to-expire when medication kits, trays, tackle boxes and fanny packs/duffel bags are returned to the pharmacy for reprocessing.

The Intelliguard® Linked Visibility Inventory System uses patented and exclusive RFID technology to automatically collect actionable medication inventory data at the point-of-care, without requiring manual counting, paper recording or item-level scanning. Pharmacists are equipped with continuous accurate inventory level visibility, advanced notification of impending stock-outs, precise utilization data for charge capture reconciliation and the data to identify diversion vulnerabilities.

The Intelliguard® Controlled Temperature Inventory Management System uses RFID technology to track and monitor critical pharmaceuticals and the conditions in which they are stored. Controlled Temperature Cabinets include an embedded RFID reader which scans for RFID tags and updates inventory every time the unit door is opened and closed. Pharmacy management receives actionable data for evidence-based decision making to control expenditures, and right-size inventory levels to ensure the right drugs are available to meet patient needs.

Intelliguard® RFID Solutions eliminate the risk of human error, increase staff efficiency through automated workflow processes, improve patient safety through medication error prevention and enhance diversion prevention with embedded security features.

WHITEPAPER: The Risk of Relying on Human Perfection 

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Pharmacy Technicians

Pharmacy Technicians

With increasing certification requirements, hospital pharmacy technicians are being held to a higher standard while also performing tasks previously only assigned to pharmacists. Pharmacy technicians are now expected to perform numerous manual tasks with potentially high risks of error. The Intelliguard® Kit and Tray Management System has been developed to save time and provide assurance that each task in the kit and tray replenishment process is performed with 100% accuracy.

The Intelliguard® Kit and Tray Management System was designed with pharmacy technicians in mind. Understanding this critical task is also one of the most tedious and that errors can have a direct impact on patient care, the Intelliguard® Kit and Tray Management System uses advanced RFID healthcare technology to automate and ease the process.

With the Intelliguard® Kit and Tray Management System, pharmacy technicians simply scan the entire kit or tray when it arrives in the pharmacy for replenishment. The System automatically specifies what’s missing, expired or soon-to-expire and instantly provides a medication pick list so technicians can quickly and accurately restock the tray.

Hospital pharmacy RFID automation is proven to save time while eliminating human error, distraction and exhaustion that go along with manually checking these trays–and the Intelliguard® Kit and Tray Management System prompts technicians every step of the way so safety steps in the process are not missed.

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Pharmacy Purchasing Managers

Pharmacy Purchasing Managers face an increasing number of challenges as they work through the difficult terrain of operating successful pharmacy replenishment. Managing inventory levels requires actionable and accurate information for decision making. Incorporating Intelliguard® RFID Solutions into your pharmacy operations gives you unprecedented insight to properly manage profitability, service level, product availability, long-term forecasting, regulatory requirements and product return responsibilities.

The Intelliguard® Kit and Tray Management System uses proprietary and exclusive RFID technology to automate medication kit and tray replenishment tasks in the pharmacy. Detailed reports offer insight to enable right-sizing based on actual utilization history.

Pharmacy Purchasing Managers

The Intelliguard® Linked Visibility Inventory System uses patented and exclusive RFID technology to automatically collect actionable medication inventory data at the point-of-care, without requiring manual counting, paper recording or item-level scanning. Pharmacists are equipped with continuous accurate inventory level visibility, advanced notification of impending stock-outs, precise utilization data for charge capture reconciliation, and the data to identify diversion vulnerabilities. Inventory details are available through a browser-based inventory reporting and notification system, providing real-time and historical usage data. 

The Intelliguard® Controlled Temperature Inventory Management System tracks and monitors critical pharmaceutical inventory levels as well as the conditions in which they are stored. The Intelliguard® Inventory Management System provides RFID-enabled Controlled Temperature Cabinets that automatically update inventory each time the door is opened and closed. Administration has on-demand access to reports through a web-based portal, while expiry, PAR level and reorder notifications and alerts keep everyone informed.

It is the duty of pharmacy purchasing managers to ensure that procedures regarding purchasing, storage and distribution of drugs from the pharmacy follow established hospital and regulatory policies. And, pharmacy buyers must work closely with pharmacists, administration and other clinical staff to ensure patients receive optimum care while maintaining budget parameters. Intelliguard® RFID Solutions provide automated workflow processes as well as the real-time and historical reporting needed to support Pharmacy Purchasing Managers recommendations for cost-saving and quality patient care measures.

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IT / Technology Leaders

IT / Technology Leaders

Whether you are supporting a single client site, or thousands of connected sites across the globe, our technical architecture is designed with flexibility, security and maximum uptime in mind. 

MEPS Real-Time, Inc. develops Intelliguard® RFID Solutions exclusively on time-tested development platforms. We are committed to proven development platforms, knowing that although Open Source platforms may be more economical, the risk from a security and scalability perspective is an unacceptable tradeoff, particularly in the healthcare market we serve.

Our flexible technology architecture choices support a variety of unique client configurations – from single client sites to multi-site, Integrated Delivery Networks (IDNs) and distributed vendor managed inventory enterprises. Whether client server or cloud server based, all Intelliguard® RFID applications are designed with localized data cache at each node to eliminate any single point of failure. 

Visit our IT Architecture page to learn more about how we support IT and Technology Leaders.